General Information


Passport and Visa

Participants from certain countries may be required to obtain a visa to enter Japan. To proceed with the visa application, you will need visa application documents and contact to Japanese Embassy or Consulate in your country.
Related link: VISA | Ministry of Foreign Affairs of Japan (

Make sure you understand how long it will take you to get a visa according to your nationality!

Visa Acquisitions

Necessary documents required for visa applications and for submitting to your organization will be issued by WTC2023 secretariat. To apply for visa, online registration is required.
Please complete your registration first from the registration is already completed, please visit URL below to submit your request for visa application. For required documents, please refer to the MOFA (Ministry of Foreign Affairs of Japan) website or your local Japan consulate office and embassy.
As it may take some time for the required documents to be issued, please proceed well in advance.
Request Form:


Only Japanese yen is acceptable at stores and restaurants. Foreign currency can be exchanged into Japanese yen at banks, major hotels, and airports.


Tips are not necessary in Japan, including hotels and restaurants.

Electrical Supply

The voltage in Japan is 100 - 110 volts for electrical appliances. Electrical sockets usually accept only two-pronged (vertical) plugs.



Nearby Accommodations

For accommodations, please make your own reservations with the hotels or travel agencies through their website.

Please refer to the following list of major accommodations near Keio Plaza Hotel Tokyo, the venue of this conference.
* Please note that there are many hotels in Shinjuku however, because it is summer vacation in Japan, it is expected to be very crowded. If you have already registered for the conference, please make sure to book your accommodation as soon as possible.

*We are now offering rooms of Keio Plaza Hotel at a special price. For more details, please see below. Please note that the number of rooms available to participants is limited.

Keio Plaza Hotel Reservations

Special rates are available for stays at the Keio Plaza Hotel (congress venue).
To make a reservation, please clink the link below.

Keio Plaza Hotel Tokyo - Reservations - Room Availability (

Congress Venue

Keio Plaza Hotel Tokyo

2-2-1 Nishi-Shinjuku, Shinjuku-Ku, Tokyo 160-8330 Japan

Tel: +81-3-3344-0111

Web Site:


Local transportation


Narita International Airport is about 60km from central Tokyo, and is easily accessed by either the Narita Express Train in just 40 to 60 minutes or the new Sky Access (Keisei Skyliner) in 40 minutes. Haneda International Airport is even more convenient, located within 15km (15 minutes by train) of central Tokyo. Within the city, a well-developed network of public transportation allows easy and convenient movement in and around the city. Major modes of transportation include trains, subways, buses and taxis.


An extensive network of trains and subways run through central Tokyo, offering convenient and easy commuting. The unique numbering system of the Tokyo Metro which identifies the metro line as well as each station, makes it easy even for first-timers to know which line to get on. In addition, the safety and cleanliness of the trains and subway cars means that travelers have no hesitation about making full use of the transportation system, even at night. Taxis run widely in Tokyo, and these could be stopped on the street side as well as at cab pools or taxi ranks in front of hotels, train stations and large buildings. Taxis are clean and comfortable, offering white-glove service and lace seat covers. The minimum fare for one subway ride is JPY 150 (USD 1.4) and minimum rate for one taxi ride (2 km) is JPY 410 (USD 3.7).

Airport Time to Shinjuku Method of Transportation Cost
Narita International Airport approx. 120 minutes Airport Limousine Bus JPY 3,100 (approx. USD 28*)
approx. 80 minutes Narita Express Train (NEX) JPY 3,190 (approx. USD 29*)
Tokyo International Airport (Haneda) approx. 50 minutes Airport Limousine Bus JPY 1,230 (approx. USD 11*)
approx. 40 minutes Train JPY 600 (approx. USD 5*)

*USD 1 =JPY 110