General Information


Passport and Visa

A valid passport is required to enter Japan. Participants from certain countries may be required to obtain a visa to enter Japan. To apply for a visa, you will need visa application documents. A visa applicant is advised to contact their local Japanese Embassy or Consulate to proceed with the visa application.
Related link:

Make sure you understand how long it will take you to get a visa according to your nationality!

Visa Acquisitions

An invitation letter to the Conference can be issued and provided by the secretariat. Please contact the secretariat at the e-mail address shown at the bottom of the page.
Please note that this does not guarantee that VISA will be issued necessarily.


Only Japanese yen is acceptable at stores and restaurants. Foreign currency can be exchanged into Japanese yen at banks, major hotels, and airports.


Tips are not necessary in Japan, including hotels and restaurants.

Electrical Supply

The voltage in Japan is 100 - 110 volts for electrical appliances. Electrical sockets usually accept only two-pronged (vertical) plugs.

Tour(Social Program)

We are planning some social programs in Japan after the conference.
Please wait for a while for amounts and details.

  • Half Day Course A
    ~Tour of the Olympic and Paralympic Legacy Tokyo 2020
  • course_A1 course_A2
  • Half Day Course B
    ~Kiyosumi Garden and Kasai Rinkai Park
  • course_B1 course_B2
  • Half Day Course C
    ~Team Labo and Toyosu Market Tour
  • course_C1 course_C2
  • One Day Course
    ~Asakusa, Tokyo Sky Tree, Sumida River Water Bus, Hamarikyu Gardens
  • onedayC1_1 onedayC1_2 onedayC1_3 onedayC1_4
  • One Day Course
    ~Sake Brewery Tour
  • onedayC2_1 onedayC2_2
  • One-day tour
    ~Food Sample Experience (Kappabashi)
  • onedayT1_1 onedayT1_2
  • One-day tour
    ~Iai Experience
  • onedayT2_1 onedayT2_2
  • One-day course
    ~Kimono Experience Tour (Asakusa area)
  • onedayC3_1 onedayC3_2
  • One-day course
    ~Asakusa Yokocho
  • onedayC4_1 onedayC4_2 onedayC4_3
  • 2 Day Package (Kyoto)
    ~Kiyomizu Temple, Ginkakuji Temple, Kinkakuji Temple, Arashiyama
  • 2day_1 2day_2 2day_3 2day_4


Nearby Accommodations

For accommodations, please make your own reservations with the hotels or travel agencies through their website.

Please refer to the following list of major accommodations near Keio Plaza Hotel Tokyo, the venue of this conference.
* Please note that there are many hotels in Shinjuku however, because it is summer vacation in Japan, it is expected to be very crowded. If you have already registered for the conference, please make sure to book your accommodation as soon as possible.

*We are also preparing to offer rooms at the venue, Keio Plaza Hotel, at a special price. Details will be released at a later date. Please note that the number of rooms available to participants is limited.

Congress Venue

Keio Plaza Hotel Tokyo

2-2-1 Nishi-Shinjuku, Shinjuku-Ku, Tokyo 160-8330 Japan

Tel: +81-3-3344-0111

Web Site:


Local transportation


Narita International Airport is about 60km from central Tokyo, and is easily accessed by either the Narita Express Train in just 40 to 60 minutes or the new Sky Access (Keisei Skyliner) in 40 minutes. Haneda International Airport is even more convenient, located within 15km (15 minutes by train) of central Tokyo. Within the city, a well-developed network of public transportation allows easy and convenient movement in and around the city. Major modes of transportation include trains, subways, buses and taxis.


An extensive network of trains and subways run through central Tokyo, offering convenient and easy commuting. The unique numbering system of the Tokyo Metro which identifies the metro line as well as each station, makes it easy even for first-timers to know which line to get on. In addition, the safety and cleanliness of the trains and subway cars means that travelers have no hesitation about making full use of the transportation system, even at night. Taxis run widely in Tokyo, and these could be stopped on the street side as well as at cab pools or taxi ranks in front of hotels, train stations and large buildings. Taxis are clean and comfortable, offering white-glove service and lace seat covers. The minimum fare for one subway ride is JPY 150 (USD 1.4) and minimum rate for one taxi ride (2 km) is JPY 410 (USD 3.7).

Airport Time to Shinjuku Method of Transportation Cost
Narita International Airport approx. 120 minutes Airport Limousine Bus JPY 3,100 (approx. USD 28*)
approx. 80 minutes Narita Express Train (NEX) JPY 3,190 (approx. USD 29*)
Tokyo International Airport (Haneda) approx. 50 minutes Airport Limousine Bus JPY 1,230 (approx. USD 11*)
approx. 40 minutes Train JPY 600 (approx. USD 5*)

*USD 1 =JPY 110