General Information

VISA

Passport and Visa

A valid passport is required to enter Japan. Participants from certain countries may be required to obtain a visa to enter Japan. To apply for a visa, you will need visa application documents. A visa applicant is advised to contact their local Japanese Embassy or Consulate to proceed with the visa application.
Related link: https://www.mofa.go.jp/ca/fna/page22e_000921.html

Make sure you understand how long it will take you to get a visa according to your nationality!

Visa Acquisitions

An invitation letter to the Conference can be issued and provided by the secretariat. Please contact the secretariat at the e-mail address shown at the bottom of the page.
Please note that this does not guarantee that VISA will be issued necessarily.

Currency

Only Japanese yen is acceptable at stores and restaurants. Foreign currency can be exchanged into Japanese yen at banks, major hotels, and airports.

Tips

Tips are not necessary in Japan, including hotels and restaurants.

Electrical Supply

The voltage in Japan is 100 - 110 volts for electrical appliances. Electrical sockets usually accept only two-pronged (vertical) plugs.

Tour（Social Program）

We are planning some social programs in Japan after the conference.
Please wait for a while for amounts and details.

• Half Day Course A
  ～Tour of the Olympic and Paralympic Legacy Tokyo 2020

• Half Day Course B
  ～Kiyosumi Garden and Kasai Rinkai Park

• Half Day Course C
  ～Team Labo and Toyosu Market Tour

• One Day Course
  ～Asakusa, Tokyo Sky Tree, Sumida River Water Bus, Hamarikyu Gardens

• One Day Course
  ～Sake Brewery Tour

• One-day tour
  ～Food Sample Experience (Kappabashi)

• One-day tour
  ～Iai Experience

• One-day course
  ～Kimono Experience Tour (Asakusa area)

• One-day course
  ～Asakusa Yokocho

• 2 Day Package (Kyoto)
  ～Kiyomizu Temple, Ginkakuji Temple, Kinkakuji Temple, Arashiyama

Accommodation

Nearby Accommodations

For accommodations, please make your own reservations with the hotels or travel agencies through their website.

Please refer to the following list of major accommodations near Keio Plaza Hotel Tokyo, the venue of this conference.
* Please note that there are many hotels in Shinjuku however, because it is summer vacation in Japan, it is expected to be very crowded. If you have already registered for the conference, please make sure to book your accommodation as soon as possible.

*We are also preparing to offer rooms at the venue, Keio Plaza Hotel, at a special price. Details will be released at a later date. Please note that the number of rooms available to participants is limited.

• Hyatt Regency Tokyo
• Hilton Tokyo
• Hotel Century Southern Tower
• Washington Hotel Shinjuku
• Nishitetsu Inn Shinjuku
• Daiwa Roynet Hotel Nishi-Shinjuku
• Keio Presso Inn
• Hotel Sunroute Plaza Shinjuku

Congress Venue

Keio Plaza Hotel Tokyo

2-2-1 Nishi-Shinjuku, Shinjuku-Ku, Tokyo 160-8330 Japan

Tel: +81-3-3344-0111

Web Site: https://www.keioplaza.com

• 
• 

Access

Local transportation

ACCESS TO CENTRAL TOKYO

Narita International Airport is about 60km from central Tokyo, and is easily accessed by either the Narita Express Train in just 40 to 60 minutes or the new Sky Access (Keisei Skyliner) in 40 minutes. Haneda International Airport is even more convenient, located within 15km (15 minutes by train) of central Tokyo. Within the city, a well-developed network of public transportation allows easy and convenient movement in and around the city. Major modes of transportation include trains, subways, buses and taxis.

An extensive network of trains and subways run through central Tokyo, offering convenient and easy commuting. The unique numbering system of the Tokyo Metro which identifies the metro line as well as each station, makes it easy even for first-timers to know which line to get on. In addition, the safety and cleanliness of the trains and subway cars means that travelers have no hesitation about making full use of the transportation system, even at night. Taxis run widely in Tokyo, and these could be stopped on the street side as well as at cab pools or taxi ranks in front of hotels, train stations and large buildings. Taxis are clean and comfortable, offering white-glove service and lace seat covers. The minimum fare for one subway ride is JPY 150 (USD 1.4) and minimum rate for one taxi ride (2 km) is JPY 410 (USD 3.7).